WorkMinty.com
Using Payroll Calculator8 min readIntermediate

Set up your company tax profile in Payroll Calculator

Configure EIN, federal deposit schedule, California PIT/SDI/UI/ETT, or Washington PFML/Cares/UI before the first pay run.

WorkMinty publishes general educational information for small business owners. It is not tax, legal, or accounting advice. Tax rules change and vary by state and situation. Consult a qualified CPA, enrolled agent, or attorney before making decisions or responding to a government audit.

Educational only · Last reviewed May 30, 2026

Product guide · Last reviewed May 30, 2026: Configure Payroll Calculator company settings before running pay. Not tax advice.

Before you start

  • You need admin access to the company in Payroll Calculator.
  • Know your EIN, entity type (sole prop, LLC, S-corp, C-corp, etc.), and work state (California or Washington only).
  • Have last year's UI rate notice (CA) or PFML/UI docs (WA) if you are not using defaults.

Step 1 — Open Company profile

  1. Sign in at payroll.workminty.com.
  2. Select your company in the header.
  3. Go to Company profile (/company-profile).

Step 2 — Business identity

Fill in:

  • Legal / display name (from company setup)
  • Phone, address, website
  • Federal EIN (9 digits—used on reports)

These fields appear on exports and the Form 941 PDF workflow.

Step 3 — Entity type and owners

  1. Set tax entity type (affects owner health insurance guidance on pay runs).
  2. Under Owners, add each owner who should link to a W-2 employee record.
  3. Link an owner to an employee when the same person is on payroll—this powers the health insurance checklist on run payroll.

Supported: S-corp, C-corp, LLC, sole prop labels for guidance panels.
Not supported: Full partnership K-1 allocation or multi-state apportionment.

Step 4 — Federal payroll settings

FieldWhat to enter
Deposit scheduleMonthly or semiweekly (informational; used in 941 Schedule B labels)
941 vs 944Most employers file 941 quarterly; very small employers may use 944—confirm with CPA
IRS salary cadence / EFTPSNotes for your records
Social Security wage baseDefault follows tax year (e.g. $176,100 for 2026)—override if IRS announces a change

Payroll Calculator supports two income withholding methods (Company profile → Income tax withholding method):

ModeFIT / PIT
Manual (default)W-4 / DE-4 estimates or flat %; optional FIT/PIT overrides
Publication tables (paid license)Federal IRS Pub 15-T; California EDD schedules; no % overrides

Choose the method before running payroll for a tax year. Changing modes may require Recalculate payroll year.

Step 5 — Choose state: California

If California is selected, configure:

TaxWho paysTypical setup
PIT (state income tax)EmployeeDE-4 estimate or company default %
SDIEmployeeDefault rate for tax year (no annual cap since 2024)
UIEmployerExperience rate + $7,000 wage cap
ETTEmployer0.1% on first $7,000
DE-88 deposit scheduleEmployerMonthly or quarterly—match your EDD account

Use per-year tax overrides when rates change mid-year or for a new calendar year.

Step 6 — Choose state: Washington

If Washington is selected, configure:

TaxNotes
PFMLEmployee + employer premiums; wage cap aligned with SS base
WA CaresEmployee premium (default % for tax year)
UIEmployer rate + wage base (e.g. $78,200 for 2026 defaults)

Not modeled: Small-employer PFML employer exemption—enter rates manually if your CPA confirms you owe premiums.

Step 7 — Per-year overrides and recalculate

  1. Expand Tax year profiles for the calendar year you are paying in.
  2. Adjust rates or wage caps when you receive agency notices.
  3. Click Recalculate payroll year after changing rates—it re-runs the tax engine on all stored pay runs for that year.

When to recalculate: UI rate change, SS wage base update, or fixing a wrong default before filing.

Step 8 — Verify on Dashboard

  1. Return to Dashboard.
  2. Confirm employee count, recent gross, and 941 / DE-88 preview lines look reasonable (zeros until you run payroll).

What's not in Company profile

  • Employee-level W-4/DE-4 (set on each employee)
  • Actual tax deposits or EFTPS payments
  • Non-CA/WA local taxes

Next: Add and manage employees

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