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Using Payroll Calculator6 min readIntro

Payroll history, edits, and exports

Find past runs, edit amounts with automatic tax recalculation, export CSV or payslip PDFs, and recalculate the year after rate changes.

WorkMinty publishes general educational information for small business owners. It is not tax, legal, or accounting advice. Tax rules change and vary by state and situation. Consult a qualified CPA, enrolled agent, or attorney before making decisions or responding to a government audit.

Educational only · Last reviewed May 30, 2026

Product guide · Last reviewed May 30, 2026: Edit past runs and export data from Payroll Calculator.

Step 1 — Open Payroll history

  1. Workforce → Payroll history tab.
  2. Filter by employee or pay period if needed.

Each row is one pay run record with gross, taxes, net, and employer taxes stored.

Step 2 — Edit a run

  1. Click a row to edit.
  2. Change gross, hours, tips, 401(k), or health premium.
  3. Save—the app recomputes taxes for that run using current YTD context.

Use when: Data entry mistake before filing—not for post-filing amendments (ask your CPA).

Step 3 — Delete a run

  1. Delete removes the record from history and YTD totals.
  2. Prefer edit over delete when possible to preserve an audit trail in exports.

Step 4 — Export detailed CSV

  1. Use Export on history (requires license canExport).
  2. Detailed CSV includes gross, each tax line, net, employer taxes, pay dates.

Basic (free) license: export disabled.

Step 5 — Export raw run CSV

Raw run CSV is formatted for re-import or external tools—useful for backups and accountant handoff.

Note: Importing historical payroll CSV through the API may create rows without full tax breakdown—treat as migration stub, not a substitute for in-app runs.

Step 6 — Payslip PDF

  1. Select runs and generate payslip PDF (client-side).
  2. Share with employees for their records—not a substitute for official W-2.

Step 7 — After company rate changes

If you fixed UI rate or SS cap in Company profile:

  1. Click Recalculate payroll year on company profile—not the same as editing one history row.
  2. Re-export CSV for your CPA after recalculate completes.

What exports do not include

  • E-file packages for IRS or EDD
  • Direct General Ledger sync (configure ClearLedger payroll sync separately)
  • 1099-NEC forms (ClearLedger contractor report)

Next: Tax reports guide

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